As for sprint planning and reviews, the sprint retrospective dates should be aligned with the overall sprint length and recurrence extended for the duration of the timeline of the project. Assign all appropriate sprint team members to the sprint retrospectives so their time can be recorded in terms of project effort. This ceremony is usually 1-hour in length. A sprint is typically weeks in length and iterates across the length of the project, typically though not exclusively during the development build phase.
The sprints should be adjusted in length as appropriate to the project and extended to cover the project length. Sprints should be appropriately weighted with user stories so that not all stories included in a Sprint are high priority. Optionally add the Sprint user stories or tasks to each story lower down in the plan under the Construction Build Phase — see section 5. Assign appropriate project resources to each sprint in this section faster if team members stay instated OR lower down in the plan next to user stories or tasks if required so that project resource effort is recorded accurately.
The first 2 sprints are annotated with project Notes under Task Information to provide further insight into the purpose of an Agile sprint. This section is included to enable the PM to see the dates at a glance for each project Sprint without drilling down to the lower level detail in the Construction section of the plan as shown above — note that statutory bank holidays can push sprint starts to Tuesdays in some cases — this can be amended as required based on the project timeline.
Project dependencies can be added ahead of the main project body in this section of the plan which follows on from Sprints Overview. This approach highlights the tasks to both the client and PM especially where the client is responsible for delivery and are highly dependent on a customer commitment to the project overall delivery success and is an approach seen and used on many previous projects.
Best Project Management Templates. Add as many project dependencies as required to reflect the RAIDs log, e. These dependencies can then be hooked up as a link to dependent tasks in the project body lower down of the plan and so drive the project dates appropriately with a finish-to-start dependency.
Project Milestones are grouped at the top of the plan as shown below. For ease of cross referencing, they are also contained in the body of the plan in green font. The milestone has a one-to-one finish-to-finish relationship with its corresponding task in the plan. This approach to grouping milestones has been used to good effect on previous projects and helps the PM and client just peruse the top part of a detailed plan for status and reporting project status to senior management without having to drill down to a more granular level of detail.
Remember when modifying the milestones to also modify the corresponding green font tasks lower down in the plan. Key Meetings shown below in Amber above Inception and Elaboration are worth recording in the plan for both effort from resources and Client and keeping an audit of key conversations.
The first project phase of the main body of the plan containing more project specific start-up tasks required by the client Note : the green tasks represent project milestones as discussed above. This section should be amended to align with project specific deliverables, likely effort recorded for each task and also appropriate linking of tasks where tasks cannot be completed in parallel due to task or resource dependency.
This section should be amended to align with project specific deliverables, likely effort recorded for each task outside of a Sprint and with project team input and also appropriate linking of tasks where tasks cannot be completed in parallel due to task or resource dependency. Sprints are included here in the plan to add more detail to each sprint if required e. Resources can be assigned specifically to sprints in this section or more generally to the sprints higher up in the plan Sprints Overview.
Add more sprints to the project to cover the appropriate timeline and adjust to 2 — 4 week sprints as appropriate to the project. As part of this construction phase of the detailed plan, the testing cycles are included in full and can be amended as appropriate depending of the requirements of the project. Amend the duration cycles , effort and dependency links and assign test resources as appropriate for the project.
Each test phase has an annotated Notes entry under Task Information to further detail the requirements for that particular test phase. This section should be amended to align with project specific transition and deployment tasks, likely effort recorded for each task and also appropriate linking of tasks where tasks cannot be completed in parallel due to task or resource dependency. Amend effort, resource allocation and dependencies as appropriate.
ELS is typically weeks depending on the project contract. The current project calendar takes stock of statutory bank holidays for the next 3 years on the standard calendar view in the UK. The PM resource also has annual leave resource added as an example.
It might be that another offshore calendar should be added if required for the project for example, different parts of India or resources in Poland. A generic Indian calendar entry has been added though no bank holidays have been set-up in this version. Add offshore resources under the appropriate calendar entry UK or offshore for more meticulous effort tracking if both 7. See also section 1. Landed, UK, Offshore, Contractor and so on. Currently set at October After changing the Project Start Date, review the rest of the plan to ensure that appropriate milestones, dependencies and task entries align as expected.
Quite a few of the tasks in the project plan contain Notes references under the Task Information of each task. These better describe the task and contain much more detail for task entries. More detailed information can be found on the Agile Framework under the Notes tab of the appropriate task information. Just right-click on an appropriate task to add it to the project timeline view. This is useful if requiring a high level plan-on-a-page for the project and client reporting and can be exported to PPT or email as required.
See also Section 7. This can be used if the previous MS Project Timeline view does not offer detail for the client. As for the detailed plan, the POAP plan can be tailored as appropriate to the project and currently aligns to the main task entries in the detailed plan. This can be tailored as appropriate for client bids, modelling, early project planning or ongoing project tracking as appropriate to your project.
In order to complete the Excel project plan tab, please follow the instructions below. No freeze panes are currently set so feel free to freeze rows as appropriate for viewing purposes. Note: also see comments in the appropriate spreadsheet cells for guidance :. The Excel spreadsheet also contains data validation for cells, some formulas and of course, automatically updating charts. The first tab contains a self-populating summary view of charts that are populated from the other tabs in the spreadsheet.
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